In the context of the applicable privacy and data protection regulations, we, VILS Belgium BV, with its registered office at Galileilaan 11 postal box 303, 2845 Niel, Belgium and registered with the Belgian Crossroads Bank of Enterprises under company number 0554.981.540 (RLE Antwerp, section Antwerpen) OR XILS BV, with its registered office at Galileilaan 11 postal box 303, 2845 Niel, Belgium and registered with the Belgian Crossroads Bank of Enterprises under company number 0771.917.738 (RLE Antwerp, section Antwerpen) OR VILS Netherlands, with its registered office at Kloosterstraat 9, 5349 AB Oss, Netherlands and registered with the Dutch Chambre of Commerce (“Kamer van Koophandel”) under company number 84391278 OR VILS Switzerland, with its registered office at Güterstrasse 144, 4053 Basel, Switzerland and registered with the Commercial register of canton Basel-Stadt under company number CHE-286.682.434 (hereinafter the “Potential Employer”), request your express consent for the processing of your personal data in the context of our recruitment reserve.
If you would like more information about how we use your personal data as part of the application process and our recruitment reserve, please see our privacy statement via the following hyperlink
Exercising your rights
To exercise these rights, you can contact us by contacting us in person or by sending an email to the following email address: hr@vils.pro. In order to verify your identity when you wish to exercise these rights, we may ask you to send us a copy of the front side of your identity card. We request you to make your national registration number and image on your identity card illegible. In any case, we will only process your identity card data to verify your identity and will neither store nor record it in our systems.
You can exercise the abovementioned rights free of charge, unless your request is manifestly unfounded or excessive (for instance due to its repetitive nature). In such cases, we shall be entitled to charge you a reasonable fee or to refuse to respond to your request.
Your privacy rights
To give you more control over the processing of your personal data, you have various rights at your disposal. These rights are laid down, amongst others, in articles 15-22 of the GDPR.
You have the following rights:
- The right to access the personal data we process about you (art. 15 GDPR):
You have the right to be informed by us at any time whether or not we are processing your personal data. If we are processing them, you have the right to access these personal data and to receive additional information about:
a) the purposes of the processing;
b) the categories of personal data concerned;
c) the recipients or categories of recipients (in particular, recipients in third countries);
d) the retention period or, if that is not possible, the criteria for determining that period;
e) the existence of your privacy rights;
f) the right to lodge a complaint with the supervisory authority;
g) the source of the personal data if we obtain personal data from a third party;
h) whether we are using automated decision-making in respect of you.
If we cannot give you access to your personal data (e.g. due to legal obligations), we shall inform you as to why this is not possible.
You can also obtain a free copy, in an understandable format, of the processed personal data in an understandable format. Please note that we may charge a reasonable fee to cover our administrative costs for any additional copy you may request.
- The 'right to be forgotten' (the right to request us to delete your personal data) (art. 17 GDPR):
In certain cases, you can request that we delete your personal data. Please also note that your right to be forgotten is not absolute. We are entitled to continue to store your personal data if this is necessary for, among other things, the execution of an agreement, compliance with a legal obligation, or the establishment, execution or substantiation of a legal claim. We shall inform you of this in more detail in our response to your request.
- The right to rectification (art. 16 GDPR):
If your personal data is incorrect, out of date or incomplete, you can ask us to correct these inaccuracies or incomplete information.
- The right to data portability (art. 20 GDPR):
Subject to certain conditions, you also have the right to have the personal data that you have provided to us for the performance of the agreement or for which you have given your consent, transferred by us to another controller. Insofar as technically possible, we shall provide your personal data directly to the new controller.
The right to restriction of processing (art. 18 GDPR):
If any of the following elements apply, you may request us to restrict the processing of your personal data:
a) you dispute the accuracy of those personal data (in this case, its use shall be limited for a period that allows us to verify the accuracy of the personal data);
b) the processing of your personal data is unlawful;
c) we no longer need your personal data for the its purposes, but you need them in establishing, exercising or substantiating a legal claim;
d) as long as no decision has been taken on exercising your right to object to the processing, you may request that the use of your personal data be restricted.
- The right to object (art. 21 GDPR):
You can object to the processing of your personal data on the basis of your particular situation, if we process your personal data on the basis of legitimate interests or on the basis of a task of general interest. In this event, we shall cease the processing of your personal data, unless we can demonstrate compelling and legitimate grounds for processing which outweigh your own, or if the processing of the personal data is related to establishing, exercising or substantiating a legal claim.
- The right not to be subject to automated decision-making (art. 22 GDPR):
You have the right not to be subject to a decision made exclusively on the basis of automated data processing that significantly affects you or has legal consequences and that is made without substantial human involvement.
You cannot exercise this right in following three situations:
a) when automated decision-making is legally permitted (e.g. to prevent tax fraud);
b) when automated decision-making is based on your explicit consent; or
c) when automated decision-making is necessary for entering into, or performance of a contract (please note: we always endeavour to use less privacy-intrusive methods for entering into or performing the contract).
- The right to withdraw your consent (Art. 7 GDPR):
If your personal data are processed on the basis of your consent, you may withdraw this consent at any time upon simple request.
- The right to lodge a complaint
You can also file a complaint with the data protection supervisory authority. A list of the supervisory authorities within the European Union can be accessed via the following hyperlink: https://www.edpb.europa.eu/about-edpb/about-edpb/members_nl. In Belgium, the competent supervisory authority is the Data Protection Authority, with the following contact details:
https://www.dataprotectionauthority.be
Drukpersstraat 35, 1000 Brussels, Belgium
+32 (0)2 274 48 00
+32 (0)2 274 48 35